Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ) GmbH
This job is closed

Administration Assistant

Job Description and Requirements

The Improved Learning Environments at Public Schools in Host Communities in Jordan” in Jordan is seeking an Administration Assistant - on a full time base employment.

Interested candidates are kindly requested to an application/motivation letter in English language and CVs – application/motivation letters are Mandatory

A. Required qualifications, competences and experience

Formal Education:

  • University Degree in Business Administration or similar relevant field.

Professional Experience:

  • At least 2 years’ professional experience in a comparable position
  • Experience in preparation of purchase orders and service contracts and invoice follow up
  • Experience in handling payments, cashbook
  • Experience in administration work in similar field or development organizations
  • Experience in office and event management
  • Understanding of IT guidelines

Other knowledge, additional competences

  • Excellent English and Arabic language knowledge, writing and communicating
  • Eye for details and capability of monitoring lists, and documentation of processes
  • Proficiency with all MS-Office applications especially Outlook, Excel. Openness to work with new applications and to learn new software.
  • Experience and ability to cope with dynamic situation of cooperation system in development field
  • Experience and ability to deal with unexpected challenges       

B. Tasks:

  • Preparing procurement requests for office needed supplies,
  • Supporting the Procurement Officer in any needed tasks, deputizing the Procurement Officer when needed
  • Support in event organization, developing communication and PR materials for the portfolio when required,
  • Supports in the preparation of presentations, and all printing materials needed for internal and external events, including printing, delivery and distribution
  • Keeping a track for the inventory and stock for office supplies and equipment
  • Follow up on any needed maintenance for the offices,
  • Support in any needed administration tasks by the project.

 GIZ is committed to gender balance and diversity without distinction as to race, sex or religion, and without discrimination of persons with disabilities. Remuneration will be in accordance with the candidate's qualification, experience, as well as the scope of responsibility of the job announced and in line with local standards.   

Please be advised that GIZ will respond back only to the candidates that are shortlisted and interviewed in person.